Facilities Relocation Project Plan
Client Project Briefing

Learn how we created a Facilities Relocation Project Plan for a seamless transition and uninterrupted operations for our client. AMS was called upon to create a refined Facilities Relocation Project Plan that would guide the move to a “ground up” design/build, eco-facility, focusing on the tenant's assets, talent, and technology. Our meticulously organized plan ensured that every aspect of the relocation was carefully considered and executed, minimizing downtime and disruption. By aligning the project with the client's strategic goals, we facilitated a smooth transition that maintained operational continuity and preserved productivity. The success of this relocation was evidenced by the uninterrupted operations and the enhanced efficiency of the new facility. Our approach not only safeguarded the client's assets but also optimized the use of resources, leading to a more sustainable and resilient operational environment. This project exemplifies the importance of a well-structured plan in achieving seamless transitions and long-term success.
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Client
The client is a leading Government Defense/Technology Contractor.
Challenge
The client needed a supplemental project plan to ensure that the daily operational aspects of the tenants could continue without interruption. Additionally, much of the client's work was of a classified nature and a level of awareness to that had to be considered as each floor, tech center, and talent cohort was transitioned into new space.
Solution
AMS experts collaborated with company team leads, engineering representatives, and design/build contractor PMs to build a fully integrated “asset” transition Project Plan Supplement (PPS). The PPS was validated and introduced into the critical path of the design/build program. Execution of the PPS was driven in step with the overarching program and was designed to be managed independently to ensure adherence and continuity. The PPS took into consideration all of the environmental, ergonomics, and human resource needs as defined by the client.
AMS’s approach facilitated a seamless transition during ongoing operations. Recognizing the critical need for uninterrupted operations during the facility move, AMS meticulously planned every step to minimize disruptions. Instead of a sudden shift, a phased relocation strategy was adopted, allowing for gradual adjustments while maintaining essential services. Clear communication was maintained with all stakeholders—employees, vendors, and clients. This involved transparently communicating the relocation plan, timelines, and expectations, and actively addressing concerns to build confidence and cooperation.
AMS set up parallel systems at both the existing and new facilities to ensure operations continued seamlessly during the transition. Rigorous testing and validation of systems, processes, and communication channels were conducted to resolve any glitches before the actual move. Skilled resources were allocated to manage the move, coordinating logistics, IT setup, and safety protocols. Employees received training on the new facility layout, emergency procedures, and updated workflows to minimize confusion.
AMS identified potential risks such as data loss, equipment damage, or service interruptions and developed contingency plans to mitigate these risks. Clear protocols for emergency response and business continuity were also established. A dedicated transition support team was set up to assist during the initial days at the new facility, promptly addressing any issues that arose. Feedback from employees was encouraged to fine-tune processes and enhance the overall experience.
Through this strategic and collaborative approach, AMS ensured a seamless and efficient transition, maintaining operational continuity and meeting the client’s environmental, ergonomic, and human resource needs.
Benefits
The client realized significant benefits from the seamless and iterative move of the core operations units, maintaining 100% productivity over the transition cycle. Thanks to the Project Plan Supplement (PPS), each cohort of talent, technology infrastructure, and office assets was able to move precisely when needed and as accommodated. The PPS also met high-level compliance standards, enabling the client to remain active with all core projects.
In summary, AMS's meticulous planning, stakeholder engagement, and phased execution ensured a smooth facility move without disrupting ongoing operations. This strategic approach not only facilitated a seamless transition but also safeguarded productivity, compliance, and project continuity, ultimately contributing to the client's overall operational success.
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